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ELCAP's Purpose
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ELCAP exists to assist people disadvantaged by age, illness or disability to live their chosen lives by providing individually tailored support. This is described in our founding documents as:
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- To provide services for people who require care and support in the activities of daily living, together with advice and assistance to others involved in their care.
- To promote and organise co-operation in the achievement of the above purposes and to that end to bring together representatives of statutory authorities and voluntary agencies engaged in the furtherance of any of the above purposes.
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ELCAP's Services
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We work with adults with support needs and families with a child with support needs to help each person achieve the maximum independence, pursue their interests and lead valued lives. In 2005-6 we provided a total of 361,625 hours of support to a total of 153 adults and children.
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We provide short breaks for adults who normally live in their family home. In 2005-6 we provided 1596 days/nights of support to 41 adults.
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We have a small number of houses to let to people who need support. In 2005-6 ELCAP's 17 houses provided tenancies to 35 people.
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Corporate Governance
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ELCAP is a registered company limited by guarantee, and a recognised charity. It is run by an Executive Board of 12 directors/trustees who retire annually at the AGM and may be re-elected. The Board may co-opt up to three further directors/trustees onto the Board. To assist it in checking that the organisation has safe and effective systems in place, the Board has established the Audit Committee as a standing committee. All members of this committee are members of the Board, and the Board determines its remit and membership. The Board delegates the day-to-day running of the organisation to the chief executive (Director), Linda Headland. The Board monitors the likely impact of the loss of any of its members and recruits, through open recruitment by national advertising, to specifications that identify what specific strengths and skills the Board requires. New directors/trustees receive an induction pack and from time to time briefing sessions are held outwith Board meetings. Board Awaydays are held twice a year, often with an external facilitator, to develop strategy or to address current strategic issues.
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ELCAP as a good employer
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ELCAP has been a recognised 'Investor in People' since 1996. ELCAP is an Equal Opportunities employer and has signed up to the 'Two Ticks - positive about disabled people' approach to staff recruitment. ELCAP holds the Bronze Award from Scotland's Health at Work (SHAW) to say it is recognised as an employer that takes good care of its staff. Staff are consulted formally through the Joint Consultative Committee and informally through teams on e.g. the development of the annual Workplan. Feedback is encouraged through the annual staff questionnaire and quarterly Open Forums between senior managers and staff. Everyone employed by ELCAP receives a copy of the annual Workplan and a copy of the quarterly newsletter. Where people who use ELCAP's services are employed e.g. in staff recruitment, training, admin or office cleaning, they receive payment appropriate to the work undertaken. A small number of Community Service Volunteers receive living expenses and other volunteers are reimbursed for out-of-pocket expenses.
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Membership of the Board of Trustees since 1 April 2005 and a list of principal advisors are set out here.
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Directors' indemnity insurance
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In accordance with the recent amendment to the Companies Act, the company confirms that it has in place a Directors' and Officers' Liability insurance policy. This arrangement is being kept under review pending a decision from the Scottish Executive and OSCR on whether this constitutes a benefit under charity law.
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Executive board responsibilities
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Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs and of the surplus or deficit of the company for that year. In preparing those financial statements, the executive board is required to:-
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- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
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The executive board is responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time the financial position of the company and enable it to ensure that the financial statements comply with the Companies Act 1985 and the Statement of Recommended Practice: Accounting & reporting by charities. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Disclosure of information to auditors
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As far as each of the directors, at the time the report is approved, are aware:
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- there is no relevant information of which the company's auditors are unaware and
- the directors have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of the information.
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